A CNC laser cutting machine running at an industrial exhibition

PRD-04

Production management

We handle contracts, payments and follow-up with the factory, so you hear about delays while there is still time to fix them.

Get a quote See fees

No obligation: nothing starts until you approve a written quote
You see the factory and its price
English-speaking team in Shenzhen

In short

Production management means someone on your side follows the order inside the factory from deposit to dispatch. CFS agrees the contract and payment schedule, checks materials and progress at key stages, chases dates in Mandarin, and reports problems as they happen rather than after the ship date has passed.

What this protects you from

The questions buyers ask us first

I only hear about delays when it's too late.
We check materials before production starts and follow the schedule in the factory, so you hear about a slip when there is still time to act.
What if the factory changes the materials to save money?
The contract fixes the specification and the approved sample, and we check materials and progress at key stages against them.
Is my money safe with a middleman?
We pay factories only on your instruction, against the payment schedule in the contract. The balance is usually due after a passed inspection.

Who it's for

Is this for you?

Brands running repeat orders with one or more factories
Importers working across time zones from their suppliers
Buyers whose orders keep arriving late or different from the sample

What you receive

What you get from us

Purchase contract: Specification, approved sample, price, lead time, payment terms, packaging and penalties in writing
Production schedule: Key dates for materials, production, inspection and dispatch
Status updates: Regular updates with photos, and an alert as soon as a date slips
Payment handling: Deposits and balances paid to the factory on your instruction

How it works

The process, step by step

01
Contract
We agree a written contract that matches your approved sample and spec.
02
Materials check
We confirm the right materials and components are in before production starts.
03
Follow-up
We track progress against the schedule and visit when it matters.
04
Release
After inspection, you approve the balance and we coordinate dispatch.

Your money

The balance stays with you until the goods pass

01Supplier checked
We verify the factory before you pay anything.
Nothing paid · 0%
02Contract and deposit
You approve the contract. The factory gets the deposit on your instruction.
Deposit paid · 30%
03Production
We follow the run and send you photos and dates.
Balance held · 30%
04Inspection
We check the goods against your approved sample. If they fail, the factory fixes them first.
Balance held · 30%
05Balance and shipping
Only after a pass do you release the balance. Then the goods ship.
Balance paid · 100%

Example schedule with a 30% deposit. Your contract sets the exact split. The balance is usually paid only after the goods pass inspection.

Why orders go wrong between deposit and dispatch

Once a factory has your deposit and an approved sample, your order joins a queue with every other customer’s. Delays and changes happen quietly: materials arrive late, a bigger customer’s order jumps ahead, a component is swapped for a cheaper one, or packaging is printed from an old file. From the other side of the world, you usually find out when the ship date has already passed.

Production management puts someone on your side close enough to see these things as they happen.

The contract comes first

We start with a written purchase contract that the factory signs. It covers:

the approved specification and golden sample
unit price, quantity and Incoterm
production lead time and ship date
payment schedule, usually a deposit before production and a balance after inspection
packaging, labelling and shipping marks
inspection rights, and what happens if goods fail
tooling ownership, where moulds are involved
penalties or remedies for late delivery or defects

A clear contract doesn’t stop every problem, but it makes each one easier to resolve.

Following the order

Before production: we confirm materials and components are in and match the approved sample.
During production: we track progress against the schedule and visit at key stages, especially on first orders or new products.
Before shipment: we book the inspection and coordinate packing and labelling.
At dispatch: we coordinate collection, documents and handover to the freight forwarder.

You receive regular updates with photos, and an alert as soon as a date slips, along with the reason and the options.

Payments

We pay factories on your instruction against the contract schedule, so money moves only when the agreed milestone has been reached. Many buyers pay the balance only after a passed inspection.

Repeat orders

Reorders are where small changes creep in: a new material batch, a different packaging printer, a new line supervisor. We check each reorder against the original approved sample, not against the previous shipment.

Who it suits

Production management suits buyers with an existing supplier who need someone local, and brands running repeat orders with several factories who want one point of contact in China.

A worker checking fabric at a cutting table in a textile workshop — During production, units from the line are checked against the approved sample, not just at the end.

A sourcing staff member going through a production schedule with a factory manager — Production schedules are agreed with the factory and checked against materials and line capacity.

Why CFS

Four promises in writing, from a team you can check.

We are registered in Shenzhen as Shenzhen Royal International Logistics Co., Ltd., code 91440300595694653B. Look us up the same way you'd check a supplier.

years in China: 16
people on the ground: 55
offices: Shenzhen, Changsha, Zhengzhou: 3

No commissions from factories
We take no commissions, rebates or fees from the factories we recommend. We work for you.
You see the factory and its price
Every quote names the factory and shows its own price. Our fee is a separate line.
Balance after inspection
The balance is usually paid only after the goods pass inspection, while the factory can still fix problems.
Nothing starts without your yes
You approve a written quote before any work begins, and factories are paid only on your instruction.

From the factory floor

The ship date rarely slips on the last day. It slips when materials arrive a week late and nobody tells you. That is the moment we watch for.

Fees

Sourcing & order management

Commission on product value (FOB). Minimum $300 per order.

Orders up to $10,000: 8%
$10,000 – $50,000: 6%
Over $50,000: 4%

Full pricing and what's included →

Questions